Beauty Through The Lens · L.L.C. · Client Experience · Volumes 4, 7 & 13

Client Intake Packet

All client input captured in one document.

This packet consolidates every controlled form the client completes for a Beauty Through the Lens session — services agreement, intake, emergency contact and medical disclosure, self-styling prep, session prep, and delivery confirmation. Each form remains an individual controlled document; this compilation is for convenience only.

Client Information

Full legal name

Session date

Session type

Client ID / reference

Packet Checklist (6 forms)

01.BTL-PBL-04.002Photography Services Agreement
02.BTL-PBL-13.001Client Intake Form
03.BTL-PBL-13.011Client Style & Prep Questionnaire — Hair, Makeup & Wardrobe
04.BTL-PBL-13.002Session Prep Checklist
05.BTL-PBL-17.011Wedding Photography Intake Addendum
06.BTL-PBL-13.007Delivery Confirmation Form

Professionalism · Creativity · Compassion · Storytelling© Beauty Through The Lens L.L.C.

Beauty Through The Lens · L.L.C. · Controlled Form

Vol 04 · Legal, Risk & Compliance

BTL-PBL-04 · Volume 04

Photography Services Agreement

Session-based photography agreement with deliverables.

BTL-PBL-04.002

Form

Client & Session

Client full name *

Email *

Phone *

Session type *

Session date & time *

Session location *

Fees

Session fee (USD) *

Retainer / deposit (USD) *

Balance due (USD) *

Payment method

Deliverables & Usage

Number of final images *

Delivery date *

Personal / commercial use

Additional notes

Emergency Contact

Emergency contact — full name *

Relationship *

Emergency contact — phone *

Emergency contact — email

Health & Safety Disclosure (used only for on-set safety)

Medical conditions the photographer should know about— Seizure disorder, diabetes, asthma, cardiac, pregnancy, PTSD, mobility limitations, photosensitive epilepsy, etc. Enter 'None' if not applicable.

Allergies (medication, latex, food, fragrance)

Medications carried on set (EpiPen, inhaler, insulin, etc.)

Triggers to avoid (strobes / flash, loud sounds, confined spaces, heat)

Accommodations requested

I authorize BTL to contact my emergency contact and share this information with first responders in a medical emergency *

Yes / N/A

Signatures

Client signature *

Date *

Photographer signature *

Date *

Client signature

Date

Controlled document — BTL-PBL-04.002. Retain per Volume 15 retention schedule.

BTL-PBL-04.002© Beauty Through The Lens L.L.C.

Beauty Through The Lens · L.L.C. · Controlled Form

Vol 13 · Forms, Templates & Checklists

BTL-PBL-13 · Volume 13

Client Intake Form

Standard client intake questionnaire.

BTL-PBL-13.001

Form

Contact

Full name *

Pronouns

Date of birth— Required if the client is a minor — parent/guardian must co-sign.

Email *

Phone *

Preferred contact method & time

How did you hear about us?

Emergency Contact (required for on-site sessions)

Emergency contact — full name *

Relationship to client *— Spouse, parent, sibling, friend, etc.

Emergency contact — primary phone *

Emergency contact — secondary phone

Emergency contact — email

Authorized to make medical decisions if client is incapacitated?

Yes / N/A

Health & Medical Disclosure (confidential — used only for on-set safety)

Any medical conditions the photographer should know about? *— Yes / No / Prefer not to say. If Yes, complete the fields below.

Conditions present— Check all that apply and add details: epilepsy / seizure disorder, diabetes (Type 1 or 2), asthma or respiratory condition, cardiac condition, high or low blood pressure, anxiety / panic disorder, PTSD or trauma triggers, vertigo / balance issues, migraines, photosensitivity or photosensitive epilepsy, recent surgery or injury, pregnancy (weeks), mobility limitations, other.

Allergies (medication, latex, food, environmental, fragrance)

Current medications that may cause drowsiness, dizziness, or photosensitivity

Triggers to avoid on set— Strobes / flash, loud sounds, confined spaces, heat, standing for long periods, specific poses, etc.

Accommodations requested— Seated poses, extra breaks, cool room, water access, dim lighting, quiet environment, service animal, etc.

Do you carry an EpiPen, inhaler, insulin, or other rescue medication?— If yes, please bring it to the session and inform the photographer on arrival.

Yes / N/A

Preferred hospital / urgent care (if different from nearest)

Primary care physician — name & phone

Blood type (optional)

I understand this information is used solely to keep me safe during my session and is retained per BTL-PBL-15.005. *

Yes / N/A

Session Interest

Session type *

Preferred date(s)

Preferred location

Budget range

Number of people

Goals / vision for the shoot *

Deadline for delivered images

Consent

I consent to being contacted about this inquiry *

Yes / N/A

I authorize BTL staff to contact my emergency contact and share relevant health information with first responders in a medical emergency *

Yes / N/A

Signature *

Parent / guardian signature (if client is under 18)

Date *

Client signature

Date

Controlled document — BTL-PBL-13.001. Retain per Volume 15 retention schedule.

BTL-PBL-13.001© Beauty Through The Lens L.L.C.

Beauty Through The Lens · L.L.C. · Controlled Form

Vol 13 · Forms, Templates & Checklists

BTL-PBL-13 · Volume 13

Client Style & Prep Questionnaire — Hair, Makeup & Wardrobe

Interactive client-facing questionnaire capturing the client's own hair styling, makeup, and wardrobe plans ahead of a session — including inspiration, allergies, colors to avoid, and what to bring on shoot day. BTL does not provide or contract stylists.

BTL-PBL-13.011

Form

Client & Session

Client / project *

Session date *

Session type *

Number of people being photographed

Hair — Client-Prepared

I am doing my own hair (no BTL-contracted stylist) *— Yes — client style decided and completed prior to session.

Yes / N/A

Planned hairstyle *— Down, half-up, updo, braids, natural texture, protective style, etc.

Hair color / recent treatments

Inspiration links or references

Touch-up kit being brought (comb, pins, spray)

Yes / N/A

Makeup — Client-Prepared

I am doing my own makeup (no BTL-contracted artist) *— Yes — client style decided and completed prior to session.

Yes / N/A

Desired makeup look *— Natural, soft glam, editorial, bold lip, none, etc.

Skin sensitivities or product allergies— Latex adhesives, fragrance, mineral SPF, etc.

Touch-up kit being brought (lipstick, powder, blotting)

Yes / N/A

Wardrobe

Outfit 1 — description *

Outfit 2 — description

Outfit 3 — description

Accessories, jewelry & shoes

Colors to avoid— Consider location, backdrop, and group coordination.

Clothing steamed / pressed before session

Yes / N/A

Wardrobe changes requested on set— Number of changes and any privacy needs.

Comfort & Accommodations

Poses or angles to avoid

Accommodations requested— Seated poses, breaks, dim lighting, quiet environment, service animal, etc.

Additional notes for the photographer

Signoff

Client signature *

Date *

Client signature

Date

Controlled document — BTL-PBL-13.011. Retain per Volume 15 retention schedule.

BTL-PBL-13.011© Beauty Through The Lens L.L.C.

Beauty Through The Lens · L.L.C. · Controlled Form

Vol 13 · Forms, Templates & Checklists

BTL-PBL-13 · Volume 13

Session Prep Checklist

Client pre-session preparation checklist.

BTL-PBL-13.002

Form

Client

Client name *

Session date *

Session type *

One Week Before

Confirm outfits & accessories

Yes / N/A

Book hair / makeup appointment (if applicable)

Yes / N/A

Steam or press clothing

Yes / N/A

Hydrate — 8+ glasses of water daily

Yes / N/A

Get 7–8 hours of sleep nightly

Yes / N/A

Day Before

Charge phone & confirm route to location

Yes / N/A

Lay out all outfits & accessories

Yes / N/A

Confirm childcare / pet care (if needed)

Yes / N/A

Avoid alcohol & salty foods

Yes / N/A

Day Of

Light meal before session

Yes / N/A

Arrive 15 minutes early

Yes / N/A

Bring touch-up kit (lipstick, powder, comb)

Yes / N/A

Bring signed contract & payment (if outstanding)

Yes / N/A

Notes / questions for photographer

Signature

Client signature

Date

Client signature

Date

Controlled document — BTL-PBL-13.002. Retain per Volume 15 retention schedule.

BTL-PBL-13.002© Beauty Through The Lens L.L.C.

Beauty Through The Lens · L.L.C. · Controlled Form

Vol 17 · Wedding Photography Division & Intake Packet

BTL-PBL-17 · Volume 17

Wedding Photography Intake Addendum

Controlled addendum to the Client Intake Packet capturing collection selection (Classic / Signature / Legacy), approved add-ons, retainer and balance schedule, sneak-peek and gallery delivery expectations, and client signature.

BTL-PBL-17.011

Form

Couple & Wedding

Partner 1 full name *

Partner 2 full name *

Primary email *

Primary phone *

Wedding date *

Ceremony venue & address *

Reception venue & address *

Estimated guest count

Collection Selection

Collection selected *— The Classic $3,495 (6 hrs · 1 photographer · 450+ images) · The Signature $5,495 (8 hrs · 2 photographers · 750+ images · engagement session) · The Legacy $7,995 (10 hrs · 2 photographers · 1,000+ images · albums · $500 wall-art credit)

Coverage start time *

Coverage end time *

Second photographer included

Yes / N/A

Approved Add-Ons

Additional coverage hours ($500 / hour)

Second photographer ($200 / hour · 4-hour minimum)

Engagement session ($650)

Yes / N/A

Bridal portrait session ($650)

Yes / N/A

Rehearsal dinner coverage (from $950)

Yes / N/A

Rush gallery ($750)

Yes / N/A

Fine-art wedding album (from $1,200)

Yes / N/A

Parent albums (from $550 each) — quantity

Wall art (from $450)

Investment & Payment Schedule

Collection price (USD) *

Add-ons subtotal (USD)

Total investment (USD) *

Non-refundable retainer — 25% (USD) *

Retainer paid on

Balance due (USD) *

Balance due date *— No later than 30 days before the wedding per BTL-PBL-17.004.

Payment method

Delivery Expectations

Sneak-peek release acknowledged *— Classic — 20 images within 72 hours · Signature — 40 images within 48 hours · Legacy — 75 images within 24–48 hours.

Yes / N/A

Full gallery delivery window acknowledged *— 6–8 weeks unless a rush gallery is purchased.

Yes / N/A

Print release acknowledged (personal use) *— Copyright retained by Beauty Through the Lens L.L.C. per BTL-PBL-17.006.

Yes / N/A

Notes / special requests

Signatures

Partner 1 signature *

Date *

Partner 2 signature

Date

BTL authorized signature *

Date *

Client signature

Date

Controlled document — BTL-PBL-17.011. Retain per Volume 15 retention schedule.

Beauty Through The Lens · L.L.C. · Controlled Form

Vol 13 · Forms, Templates & Checklists

BTL-PBL-13 · Volume 13

Delivery Confirmation Form

Client sign-off on final delivery.

BTL-PBL-13.007

Form

Delivery

Client name *

Session date *

Delivery date *

Gallery link / delivery medium *

Number of images delivered *

Print release included

Yes / N/A

Client Sign-Off

I confirm receipt of all deliverables listed above *

Yes / N/A

I confirm image count and quality meet expectations *

Yes / N/A

Balance paid in full *

Yes / N/A

Client signature *

Date *

Client signature

Date

Controlled document — BTL-PBL-13.007. Retain per Volume 15 retention schedule.

Wedding Clients Only · Complete with BTL-PBL-04.002

Wedding Photography Intake Addendum

Collection selection, investment, and deliverables.

The Classic

$3,495

· 6 hours of coverage
· 1 photographer
· 450+ edited images
· High-resolution gallery
· Print release
· Planning consultation
· Timeline assistance
· 20-image sneak peek within 72 hours

The Signature

$5,495

· 8 hours of coverage
· 2 photographers
· 750+ edited images
· Engagement session
· High-resolution gallery
· Print release
· Planning consultation
· Timeline assistance
· 40-image sneak peek within 48 hours
· Keepsake USB

The Legacy

$7,995

· 10 hours of coverage
· 2 photographers
· 1,000+ edited images
· Engagement session
· Bridal portrait session
· Fine-art wedding album
· Parent album
· $500 wall-art credit
· Keepsake USB
· Priority editing
· 75-image sneak peek within 24–48 hours

Approved Wedding Add-Ons

Additional wedding-day coverage	$500 / hour
Second photographer	$200 / hour; 4-hour minimum
Engagement session	$650
Bridal portrait session	$650
Rehearsal dinner	Starting at $950
Rush gallery	$750
Fine-art wedding album	Starting at $1,200
Parent albums	Starting at $550 each
Wall art	Starting at $450

Payment & Delivery Standard

•A non-refundable retainer equal to 25% of the selected collection and approved add-ons reserves the wedding date. The remaining balance is due no later than 30 days before the wedding.
•Sneak peeks follow the selected collection: Classic — 20 images within 72 hours; Signature — 40 images within 48 hours; Legacy — 75 images within 24–48 hours.
•The completed high-resolution wedding gallery is delivered within 6–8 weeks unless the signed agreement or a purchased rush-gallery service states otherwise.

Client Selection

The Classic The Signature The Legacy

Requested add-ons

Wedding date / venue

Client initials acknowledging payment and delivery terms

Date

Wedding addendum to BTL-PBL-04.002. Retain per Volume 15 retention schedule.

Master Client Acknowledgement

Packet Completion & Authorization

I confirm that the information I have provided in this packet is accurate and complete to the best of my knowledge. I have reviewed, completed, and signed each of the required client forms listed above. I authorize Beauty Through the Lens L.L.C. to use this information for the purpose of preparing for and delivering the photography session described in the Photography Services Agreement (BTL-PBL-04.002).

Client signature

Date

BTL representative signature — Katheryn L. Wilkins, Owner

Date